Request for Proposals/Tenders Terms of Reference
Introduction and Background
BADIL Resource Center for Palestinian Residency and Refugee Rights, located in Bethlehem in the occupied Palestinian Territory, is an independent, human rights nonprofit organization established 1998 which works to defend and promote the rights of Palestinian refugees and internally displaced persons (IDPs). Our vision, mission, programs and relationships are defined by our Palestinian identity and the principles of international humanitarian and human rights law. We seek to advance the individual and collective rights of the Palestinian people on this basis. BADIL has special consultative status with UN ECOSOC, a framework partnership agreement with UNHCR, and is a member of Palestinian Human Rights Organizations Council (PHROC), BDS Campaign National Committee, HIC-Habitat International Coalition (Cairo), CRIN-Child Rights Information Network (UK), ICVA-International Council of Voluntary Agencies (Geneva), ECCP- European Coordination Committees and Associations for Palestine, OPGAI-Occupied Palestine and Syrian Golan Heights Advocacy Initiative, and PNGO-Palestinian NGO Network.
• Purpose, Objectives and Scope
BADIL would like to perform an external evaluation of its programs spanning two strategic plans: Putting rights into Practice II (2011-2013) and Advancing a Rights Based Solution (2014-2018). The temporal scope of the external evaluation will cover January 2011 – June 2015 (4.5 years). The geographic scope of the evaluation is directly related to BADIL’s varied target groups as described by BADIL’s stakeholder analysis in its current strategic plan, which includes both Palestinian and international rights holders and duty bearers.
The purpose of the evaluation is to critically measure the achievements of BADIL’s programs utilizing the following criteria:
1. Relevance: is the program (may include more than project) relevant? Is it appropriate to the needs of the people it is designed to help? Should it take priority, or the focus should be shifted to something else? Are the approach and strategy of the project consistent with the problem and the desired impact?
2. Effectiveness: how far are projects achieving their objectives? The achievements are reflected in the project outputs. (All the while, considering the inputs which are the human, financial and material resources that have been used to achieve the objectives).
3. Efficiency: what is the cost of achieving the objectives? It is not enough that the project is reaching the objectives effectively, it is preferred that it does so with low cost. Is there a way to achieve the objectives more cost effectively? Here, the financial management and structure of organization is very important.
4. Flexibility: is the organization able to adapt itself to a changing environment? Organizations, in the rapidly changing environment often are met with a need to new services and projects. How innovative and cooperative is the organization in such an atmosphere? How is its coordination mechanism with other organizations?
The main objective of the evaluation is to provide insight in how to practical improve and enhance BADIL’s performance as a Palestinian human rights organization by critically assessing its current programs. This would include real and practical recommendations to modify and redesign current programs or create or eliminating programs that would increase BADIL’s impact.
• Existing Information Sources
BADIL will provide the evaluator(s) with access to all required and requested documents for the evaluations including but not limited to: strategic plans including yearly action plans, logical frameworks and budgets; project proposals, budgets and reports; institutional documents (by-laws, human resource manual, code of conduct, financial manual); annual narrative and financial reports, including audited financial reports; previous evaluations, external and internal.
BADIL will also facilitate and assist in arranging interviews, meetings and focus groups with target groups as determined by the evaluator(s).
The methodology of the evaluation is one of the main criteria of the ToR and is to be proposed by the evaluator(s). It must take into consideration BADIL’s core programs of Campaigning and Networking, Research and Production, Legal and International Advocacy and Capacity Building/Empowerment (both with target groups and for the organization); the evaluation criteria mentioned above and have a participatory approach.
• Skills and Qualifications
Both institutions and well experienced and qualified individuals may submit bids. However, both must show significant understanding of Palestinian realities and prior knowledge of BADIL as organization and its work. In addition, experience in the evaluation of human rights-based organizations is required while experience evaluating Palestinian human rights organizations is strongly recommended. While the evaluation report will be submitted in English, the target group is a mixture of both English and Arabic speaking groups. So it is essential that the consultancy firm has staff fluent in both languages and can provide sufficient translation for documents or activities (interviews, focus groups, etc.) as needed to successfully implement the methodology specified above. Accessibility to the Bethlehem area is required and accessibility to Jerusalem is highly preferred. The applying consultant or agency must be legally registered with the appropriate and official tax departments.
• Logistics and Procedures
The proposal must contain the following minimum requirements:
- Description/profile of the consulting agency and the CVs of the primary staff members or individuals;
- A sound and practical methodology that takes into consideration BADIL’s varied target groups, specificities and complementarities of BADIL’s programs, the criteria outline above and time restrictions.
- A realistic budget submitted in Euros and VAT inclusive
- Time frame
• Outputs & Deadlines
- Preliminary evaluation report in English to be submitted no later than 15 August.
- Final report in English no later than 31 August.
- The report should include practical and critical recommendations based on the evaluation criteria requested.